Privacy Policy
Last Updated: April 17, 2025
This Privacy Policy outlines how we collect, use, and protect your information when you visit our website, www.psyched4success.com As a professional serving children and families, we are committed to complying with the Health Insurance Portability and Accountability Act (HIPAA) and the Children’s Online Privacy Protection Act (COPPA).
- Protected Health Information (PHI) and HIPAA Compliance
As a healthcare provider, we are required by law to protect your Protected Health Information (PHI). PHI includes any individually identifiable health information, including medical records, treatment notes, and health-related communications.
We only collect, use, and disclose PHI:
- As permitted or required by law
- For treatment, payment, and healthcare operations (TPO)
- With your explicit written authorization
- As necessary to protect the health or safety of your child or others
All staff and any third-party service providers who may come into contact with PHI are bound by strict confidentiality agreements and HIPAA standards.
- Information We Collect on Our Website
- Information You Voluntarily Provide:
- Parent/guardian name
- Contact information (email, phone number)
- Child’s name and age (if provided via form)
- Information shared via contact forms, appointment requests, or messages
- Automatically Collected Information:
- IP address
- Browser type
- Referring/exit pages
- Date/time stamps
Important: Our website is not designed to store or transmit medical records. Do not submit sensitive medical or psychological information through contact forms. All such exchanges should occur during in person consultation.
- Children’s Privacy (COPPA Compliance)
We do not knowingly collect personal information directly from children under the age of 13 through our website. Any information related to a child must be submitted by a parent or legal guardian.
If we discover that we have collected information from a child without verified parental consent, we will delete it immediately. Parents may review, delete, or stop the collection of their child’s information by contacting us directly.
- How We Use Your Information
We use the information collected through our website to:
- Respond to inquiries and messages
- Schedule appointments
- Improve website functionality
- Send updates with your consent
- Maintain our records as required by HIPAA
- Sharing Your Information
We do not sell or rent your personal information. We only share it:
- With third-party vendors that assist in website hosting, appointment scheduling, or secure messaging (HIPAA-compliant)
- As required by law (e.g., in response to a court order)
- If necessary to prevent serious harm to the child or others, in accordance with professional ethical standards and HIPAA regulations
- Security of Your Information
We use physical, administrative, and technical safeguards to protect the information you share:
- Secure Socket Layer (SSL) encryption on our website
- HIPAA-compliant platforms for any electronic health communications
- Access limited to authorized personnel only
- Your Rights Under HIPAA
You have the right to:
- Access your or your child’s health information
- Request corrections to your records
- Receive an accounting of disclosures
- Request limits on the use or disclosure of PHI
- File a complaint if you believe your rights have been violated
- Cookies and Analytics
We may use cookies or third-party tools (e.g., Google Analytics) to understand how visitors interact with our site. These do not collect PHI and are used solely to improve website performance.
You can disable cookies through your browser settings.
- Third-Party Links
Our site may link to external resources or organizations. We are not responsible for their privacy practices.
- Contact Us
For questions about this Privacy Policy or your privacy rights, contact:
Psyched4Success
📧 info@psyched4success.com
📞 818-927-0076